How often should assets be verified physically?

At least annually for material categories, with tagging that makes verification practical. Registers that cannot be verified eventually fail audit.

Should maintenance cost sit against the asset?

Yes, where you want replacement decisions based on evidence. Total cost per asset is what justifies capital replacement rather than continued repair.

How does a asset management engagement start?

With a short discovery conversation and a written view of scope, risk and the decisions to be made. That view is useful to you whether or not the work continues.

How is a asset management engagement priced?

Scope and, where relevant, rules of engagement are agreed in writing before any work begins, and the engagement is a fixed fee for that scope or phased with a cost envelope per phase — so you know the cost and the boundaries up front. Larger pieces of work are broken into phases with findings delivered early rather than a single invoice at the end.

ERP · Build

Asset Management

We design ERP asset management so the register reflects physical reality and can be verified, not just maintained on paper. Depreciation methods and capitalisation rules are configured consistently in the system, replacing the spreadsheets that drift from the ledger over time. Linking maintenance activity and cost to the asset record gives you the evidence to decide between continued repair and replacement. Physical verification and disposal accounting are built in, so disposed assets leave the register and material categories can be confirmed against what is actually there.

In short

ERP asset management tracks fixed assets, depreciation, maintenance and disposal across their life. A register that cannot be tied back to the physical assets it claims to represent eventually fails audit, however tidy it looks on screen.

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What we do

The work inside asset management.

Asset register design

We structure the register and tagging so assets can be located and physically verified, not merely listed. A register that can be reconciled to what is on the floor is the difference between an audit that passes and one that does not.

Depreciation and capitalisation

We configure depreciation methods and capitalisation rules consistently in the system, so the charge is calculated reliably and ties to the ledger. Moving this out of spreadsheets removes a recurring source of error and the month-end reconciliation it demands.

Maintenance linkage

We link maintenance activity and cost to the asset record, so each asset carries its true cost of ownership. That total is what justifies capital replacement on evidence rather than repairing indefinitely out of habit.

Verification and disposal

We establish physical verification for material categories and disposal accounting that removes retired assets cleanly. Keeping the register honest at both ends is what keeps depreciation accurate and the audit straightforward.

What you receive

Deliverables, in writing.

Documented output your teams keep and can act on without us in the room.

Asset register structure and classification
Depreciation and capitalisation configuration
Maintenance cost linkage design
Verification and disposal procedures

When this work helps

You may be facing this.

The asset register cannot be reconciled to physical assets
Depreciation is calculated in spreadsheets
Disposed assets remain on the register

How an engagement runs

Discover, assess, design, deliver.

01
Discover
Understand the business drivers, decision rights, existing systems, and what the programme must genuinely change. We separate the outcomes that justify the investment from features that only sound useful, so the programme has a purpose to steer by.
02
Assess
Review process, data, integration, controls, governance, and change readiness against the plan. We report plainly where the plan holds and where it depends on assumptions that need evidence before commitment.
03
Design
Set out target processes, control requirements, data approach, integration model, and adoption plan. Each is documented well enough to build to and to hold a delivery partner accountable against.
04
Deliver
Support configuration, testing, cutover, and stabilisation, with independent oversight throughout. We hold the line on scope, data readiness, and controls, and surface drift while there is still time to correct it.

Where we work

Delhi, India — and wherever the work is.

Fidova provides ERP consulting from Delhi, India, and supports multi-entity and multi-country ERP programmes internationally, including businesses with different statutory and reporting requirements per region.

Engagements run in English, are scheduled around your time zone, and can be delivered remotely end to end, with on-site time planned where a phase genuinely benefits from being in the room.

Related services

Often needed alongside this.

Quality Management

ERP quality management handles inspection, non-conformance, corrective action and traceability. The test of a design is a recall question: whether you can trace an affected batch through to the customers shipped in minutes, or only after days of manual investigation.

Vendor Management

ERP vendor management holds supplier records, terms, performance data and compliance documentation. It is also where a specific fraud lives: payment diversion almost always exploits a weak bank-detail change process rather than anything more exotic.

Customer & Service Management

ERP customer and service management handles service requests, contracts, field service and warranty. Where these are disconnected, revenue leaks quietly through unbilled parts, unbilled out-of-contract labour and unclaimed warranty.

All erp services

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